Safety Software for Utilities and Service Companies
Crews working across the territory, contractors entering your sites, deadlines multiplying at every location: in utilities and services, safety happens far from the office. 4HSE brings authorizations, contractor qualification and deadlines into one flexible system that alerts you ahead of time and gives you the same visibility over every crew and every site.
Companies That Chose Us
Field Crews and Distributed Sites, Under One Command
Networks to maintain, plants to oversee, service sites, hospitality venues or facility-management contracts: your people are spread out and every location brings its own deadlines. 4HSE centralizes data across the whole organization — including a holding with several subsidiaries — and gives each manager visibility over their own scope, while you keep the overall picture.
- Multi-Company and Multi-Site Structure:
- subsidiaries, sites, plants and crews organized in a single structure, with data segregated by scope and a central view for headquarters.
- Competence Matrix and Automatic Checking:
- each role is linked to the requirements it involves — courses, medical checks, equipment: you know at once who is qualified to do what. The comparison with what each person actually holds runs continuously, and whatever is missing is proposed as an action to assign, including when a technician moves to another crew.
- Training and Health Surveillance Deadlines:
- certifications for work at height, confined spaces and electrical work, refresher courses and medical checks tracked by person and site, with alerts before expiry.
- Notifications and Digests by Area and Role:
- notifications are configured per area — training, health surveillance, PPE, maintenance, procedures — setting who receives them, in which role and how many days ahead; a periodic email digest sums up deadlines and new activities, useful when crews are far from head office.
- Fitness-for-Work Opinions Handled Confidentially:
- occupational physician opinions are handled as special-category data, with profiled access and in compliance with the GDPR.
The Contractor Chain Under Control, from Qualification to Site Access
In utilities and services a substantial share of the work runs through external firms, with safety standards that don't always match yours. 4HSE gives each firm a space to upload its documentation, which becomes valid only after one of your managers confirms it: qualification stays your decision, not something you inherit.
- Firm Qualification with Approval Workflow:
- collect and verify the documents of contractors and subcontractors — compliance certificates, safety plans, technical-professional suitability — with deadlines and status always current; nothing is valid until you approve it.
- Interference Risk Document Generation:
- generate and customize the interference risk document from the data of firms associated with sites and work phases, and export it in the formats you need.
- Site Access with Badges:
- manage entry to sites and network works with badges, so you know who is in the field and with which requirements in place.
High-Risk Work Authorized in Writing, Verifiable on the Spot
Work on electrical substations, gas networks, excavations, confined spaces: these are activities that need formal authorization before they start. 4HSE replaces the paper permit with a digital permit to work, valid for a precise area and time window, verifiable on site by whoever is checking.
- Permits for High-Risk Activities:
- ready-made forms for general permits, hot work, confined spaces and electrical work, adaptable to your internal procedures.
- Verifiable on the Spot, by Anyone, in Real Time:
- each permit is valid for the activity, area and time window you set, down to a couple of hours. Whoever checks — an inspector, a supervisor, the client — scans the QR and opens a read-only public page with no account needed: the status is recalculated right then, so the question "is this authorized right now?" always has a current answer.
- In-App Signature and Tracked Activity:
- whoever authorizes signs the permit right in the app, on a smartphone or tablet, and the signature stays attached to the document; the platform's activity logs record who did what and when.
- No Permit Without the Checks Done:
- linked authorization forms can be set as mandatory: until they are completed, the permit cannot be issued. The pre-start check isn't a reminder to remember, it's a condition to proceed.
- Valid for External Firms Too:
- the permit authorizes in-house crews and third-party firms alike, keeping a single standard across all work on your sites.
Field Reports, Checks and Obligations in a Single Flow
The people working on the network are the first to see what's wrong: 4HSE gives them a tool to report it right away from a smartphone, and gives you the registry to analyze it and assign actions. Configurable procedures then cover the recurring checks and authorization deadlines your context requires, with the adaptability of a platform not tied to a single regulatory framework.
- Reports, Near-Misses and Corrective Actions:
- operators report hazards and near-misses from the field with photos and notes; the event registry collects them, analyzes causes and assigns actions to owners, with progress tracked.
- Paperless Audits and Inspections:
- digital checklists filled in from tablet or smartphone during checks on plants, stations and venues, with findings and linked actions.
- Authorization Deadlines Under Control:
- permit renewals, periodic verifications and sampling enter the same deadlines calendar as every other obligation, with early notice of critical dates.
- Certified Data Security:
- platform certified to ISO/IEC 27001, 27017 and 27018, with data hosted in the European Union, Single Sign-On access and GDPR-compliant processing — including fitness-for-work opinions, which are special-category data.
- Configurable Procedures and Adaptable Standards:
- build procedures around your processes — from recurring checks in hospitality and food service to environmental obligations — with in-app forms or attachments; and because the platform is agnostic to regulation, you configure it to any standard, with AI agents supporting alignment as rules change.
An Integrated Management System, All Included
4HSE is all-inclusive software: safety management functions are included in the subscription, with no pay-per-use modules. The deadlines calendar with alerts warns you ahead of time of every obligation coming due, at any site and for any crew, so an oversight doesn't turn into a compliance gap and the penalty that follows. That's where the return shows: less time on paperwork and travel, fewer oversights, demonstrable control over both your own workers and external firms.
- Obligations and Deadlines:
- deadlines calendar, scheduling, notifications and recurring agendas for training, health surveillance, PPE (with lite warehouse), maintenance and procedures.
- Automatic Requirement Checks:
- 4HSE continuously compares the requirements set by each person's context — job role, work phase or homogeneous group — with the certificates actually held, flags what's missing and proposes the action to add to the deadlines calendar. The same check covers equipment, environments and substances. Expected requirements and held certificates are all it needs.
- Records and Compliance:
- document archive, audits, P×S matrix, incident/near-miss management, document generation and printing, customizable forms, supplier qualification.
- On-Site Operations:
- work permits, badges and field inspections, extending the system beyond the office.
Request a demo
Discover how 4HSE works with a guided demo or an informative call with one of our consultants.
A certified HSE software
4HSE complies with national and international standards for safety, reliability, and interoperability.
Frequently asked questions
Can't find the answer you're looking for? Check out FAQs page.
- What is the 4HSE Safety Scheduler?
- It is an HSE scheduler that centralizes deadlines for training, PPE, medical visits and maintenance, with notifications and reports to comply with legal obligations.
- What deadlines can I manage with the HSE scheduler?
- Courses and certificates, health suitability, PPE checks, equipment inspections, maintenance and any other activity with an expiration date.
- Can I receive reminders and automatic notifications?
- Yes. You can configure email notifications for individual deadlines or groups (department, role, site) with customizable advance notice.
- How does the HSE scheduler integrate with documents?
- Each deadline can have attached documents (e.g. certificates, reports). You can filter, export and keep them updated in a single view.
- Do I need training to use the HSE scheduler?
- The interface is designed to be simple. We provide guides and support for the initial onboarding.