Construction Safety Software for Sites and Contractors
Subcontractors to qualify, deadlines that change with every site, access to authorize before work begins: in construction, safety happens before anyone operates. 4HSE brings contractor qualification, authorizations and the deadlines calendar into one system that alerts you ahead of time and is verifiable on the spot, using the same platform you run from the office.
Companies That Chose Us
Subcontractors Qualified Before Access, with Validation That Stays with You
On a construction site the subcontracting chain is long and the documents to check are many. 4HSE gives each firm a space to upload safety plans, compliance certificates, suitability records and worker documents; what they upload becomes valid only after one of your managers confirms it. The interference risk document is generated from the data already collected, by site and work phase, with no retyping.
- Contractor Portal with Approval Workflow:
- each subcontractor uploads their documentation (safety plans, compliance certificates, technical-professional suitability, worker documents); status is always visible and nothing is valid until you approve it.
- Interference Risk Document from Contractor Data:
- generate and customize the interference risk document from the data of firms associated with sites and work phases, and export it in the formats you need.
- Alerts on Missing or Expired Documents:
- the deadlines calendar flags in advance when a subcontractor's document is about to expire, so the check happens before the firm arrives on site, not after.
Site Access and High-Risk Work Authorized in Writing
Before operating on a construction site, authorization is needed. 4HSE handles it with the same digital permit to work you use for any other activity: in its simplest form it authorizes a person's access, and for high-risk work it adds the specific forms. No separate workflow to learn: it's the platform you already know.
- Site-Access Authorization:
- in its simplest form, the permit to work authorizes a person's entry to the site for a specific activity and time window, with an in-app signature and on-site verification via QR code.
- Forms for High-Risk Work:
- for hot work, confined spaces, electrical work and work at height, dedicated authorization forms are added; those set as mandatory block the permit from being issued until they are completed.
- Real-Time Verification, No Account Needed:
- whoever checks on site — a site coordinator, a supervisor, an inspector — scans the QR and opens a read-only public page that recalculates the permit's status right then: valid, expired or revoked. Available in five languages.
- Badges to Know Who Is on Site:
- badges complete the picture: you know who is present, with which requirements and for which task.
Deadlines, Requirements and Reports: the Site Under Control from the Office
Equipment certifications, role-specific training, medical checks, equipment maintenance: on a construction site deadlines are many and change with the workforce. 4HSE coordinates them by site and by role, continuously compares required qualifications with those held and proposes the missing actions; when a worker moves to another site the comparison restarts, with no manual review.
- Deadlines by Site, Role and Equipment:
- equipment certifications, courses (work at height, confined spaces, first aid, fire safety), medical checks and equipment maintenance in a single calendar, with alerts before expiry.
- Automatic Requirement Checking:
- the platform verifies that every worker and every piece of equipment has been assigned what the context calls for and proposes whatever is missing as an action — a course not yet assigned, a maintenance plan not yet linked to a machine.
- Reports and Near-Misses from the Field:
- workers and site managers report hazards and near-misses straight from a smartphone with photos and notes; the event registry collects them, analyzes causes and tracks corrective actions.
- Multiple Sites with Profiled Visibility:
- each construction site is a location with its own manager and its own data; leadership keeps the overall picture across all open sites.
It Integrates with Your Systems and Adapts to Your Standards
4HSE talks to your company's ecosystem and configures around your processes, not the other way around. Open APIs let you sync headcount from HR systems and notify your tools when an event occurs; and because the platform is agnostic to regulation, you configure it to any standard, with the AI assistant helping align it when the rules change.
- API Integration with HR and ERP:
- the PeopleSync API aligns headcount from HR systems — hires, site transfers and leavers update deadlines — and webhooks notify your systems when an event occurs, with no polling. Integration with other business systems runs through the same APIs, subject to a feasibility check.
- Agnostic to Regulation, with AI Support:
- the platform configures to any standard, national or international, without being tied to a single regulatory framework; on activation, AI agents help align and update the system as the rules change.
- Notifications and Digests by Site and Role:
- notifications are configured per area — training, health surveillance, PPE, maintenance, procedures — and per role in the action, with lead time in days; a periodic email digest sums up deadlines and new activities.
- Certified Data Security:
- platform certified to ISO/IEC 27001, 27017 and 27018, with data hosted in the European Union, activity logs and GDPR-compliant processing — including fitness opinions, which are special-category data.
An Integrated Management System, All Included
4HSE is all-inclusive software: safety management functions are included in the subscription, with no pay-per-use modules. At its core is the deadlines calendar with alerts, warning you ahead of every obligation coming due at any site: so an oversight doesn't turn into a compliance gap and the penalty that follows. The same platform for the office and the site — that's where the return shows: one system to run, less paperwork, fewer oversights, demonstrable control.
- Obligations and Deadlines:
- deadlines calendar, scheduling, notifications and recurring agendas for training, health surveillance, PPE (with lite warehouse), maintenance and procedures.
- Records and Compliance:
- document archive, audits, P×S matrix, incident/near-miss management, document generation and printing, customizable forms, supplier qualification.
- On-Site Operations:
- work permits, badges and field inspections, extending the system beyond the office.
Request a demo
Discover how 4HSE works with a guided demo or an informative call with one of our consultants.
A certified HSE software
4HSE complies with national and international standards for safety, reliability, and interoperability.
Frequently asked questions
Can't find the answer you're looking for? Check out FAQs page.
- What is the 4HSE Safety Scheduler?
- It is an HSE scheduler that centralizes deadlines for training, PPE, medical visits and maintenance, with notifications and reports to comply with legal obligations.
- What deadlines can I manage with the HSE scheduler?
- Courses and certificates, health suitability, PPE checks, equipment inspections, maintenance and any other activity with an expiration date.
- Can I receive reminders and automatic notifications?
- Yes. You can configure email notifications for individual deadlines or groups (department, role, site) with customizable advance notice.
- How does the HSE scheduler integrate with documents?
- Each deadline can have attached documents (e.g. certificates, reports). You can filter, export and keep them updated in a single view.
- Do I need training to use the HSE scheduler?
- The interface is designed to be simple. We provide guides and support for the initial onboarding.