---
title: "Existence Periods, New Update"
url: "https://www.4hse.com/news/2020-04-21"
description: "Discover the new features introduced in version 2.3.0 of 4HSE, including existence periods and the update of the personal data registry."
---

Apr 21, 2020

# Existence Periods, New Update

Discover the new features introduced in version 2.3.0 of 4HSE, including existence periods and the update of the personal data registry.

![Existence Periods, New Update](/_astro/hero.BjVzYkIK_Z27zPY0.webp)

## New 4HSE Update: Version 2.3.0 is Here

The new version of our management system has been released. Two main new features:

-   Introduction of existence periods
-   Update of personal data registry

### Existence Periods

The **existence period** refers to the time span (how long and how often) a specific item has been part of our safety project.

The elements for which existence periods can be specified are:

-   Human resources
-   Material resources (environments, equipment, substances, PPE)

and all the prevention actions associated with them, such as:

-   Training
-   PPE
-   Health surveillance
-   Maintenance
-   Procedures

Additionally:

-   Work phases
-   Risks

The organizational approach we have decided to adopt is the **parent-child** model. Here’s an **example**:

Mario Rossi is a seasonal worker who worked during a specific period and was then hired on a permanent contract starting from 01/01/2020.

Let’s assume that during his employment period, the worker:

-   Worked in the Warehouse Management work phase
-   Attended a forklift operator training course
-   Took a general training course (4 hours)
-   Underwent a personal prescription protocol, which included being issued a high-visibility vest

These items are defined as **child elements** of the person, which is in turn the **parent element**.  
This creates a hierarchy:

_Mario Rossi_

-   Warehouse Management
-   Forklift Operator Training
-   General Training (4 hours)
-   High-Visibility Vest

All these elements will have a **specific existence period** and will be displayed in the graph.

### Personal Data Registry Update

We have updated the registry for workers to allow for the **export of contact data**, along with several other changes, including the addition of a **Contacts tab** in the **People** list, both for project and location, to streamline operations.

In the **People menu**, the **Contacts** tab is now visible and editable by selecting the relevant name (previously editable only from the worker’s profile). Additionally, a **Notes** field has been added to the **Contacts** section, which allows you to qualify the contact after determining the type.

Finally, the _value_ field is now a simple text, making editing faster.

It is now possible to add the **phone**, **mobile**, and **email** columns to the _People_ list and **export the .csv** of the registry.